Job Description:
Summary:
The person in this position will support the company's accounts payable functions, working in a team environment to assist with the timely and efficient processing of vendor invoices. Responsibilities also include maintaining vendor files and providing quality customer service to internal and external clients.
Responsibilities include:
Receiving incoming vendor invoices, routing invoices for approval, and tracking invoices to help ensure all invoices are accounted for
Reviewing approved invoices, determining company, currency, and general ledger account numbers, applying use tax, and editing final invoices using Adobe
Entering vendor invoices into the accounting system through a combination of systematic uploads, manual data entry, and electronic data imports
Reviewing and entering company credit card activity
Coordinating the processing of multiple check runs each week, including printing checks, gathering and matching supporting documentation, and uploading positive pay files to the bank
Gathering expense documentation that will accompany client invoices. Tasks will include locating the documentation, which will be made up of vendor invoices and receipts submitted with our employee expense reports, in our accounts payable electronic and paper file systems and making copies in the format needed by our billers
Filing and maintaining the accounts payable paper file system
Assisting with the review of weekly timesheets
Auditing and approving employee expense reports and issuing payments
Acting as a point of contact for internal and external clients for all accounts payable related issues
Willingness to be trained in ancillary functions to increase redundancy on key functions
Minimum Qualifications:
Two years of related experience
Working knowledge of an accounting software package and accounts payable methods and procedures
Demonstrated interpersonal skills and ability to collaborate as part of a team
Demonstrated proficiencies in Microsoft Office Suite, specifically Excel and Outlook
Effective task management and the ability to manage a high volume of AP processing with accuracy and attention to detail
Dedication to high-quality client service and prioritizing client expectations
Exceptional written and oral communication skills
Proven problem-solving skills
Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future
Preferred qualifications:
Associates degree in accounting
Experience with Deltek Vision
Ability to create and edit PDFs in Adobe Acrobat
Experience in a multi-company/multi-currency environment
Experience in a paperless environment
A hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to working one or two days from home a week. This position is based out of Barr's Minneapolis, Minnesota, office.
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