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Facility Specialist
Detroit, MI
Job Description
Location: Livonia, MI
Shift: 1st; Monday-Friday
Pay: $21.00-$30.50/Hr.
Provide general overall FM services with mail, shipping & receiving duties of a facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, manage bid requests and service/construction contractors, processing work orders and basic mail/shipping/receiving functions. This role provides a wide variety of support services to the client office and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.
Administrative Function
Assist Facility Management Team with tactical planning for the team's goals and objectives
Provide facility specific assistance to the management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate meetings & special events in support of client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Mail/Shipping/Receiving
Receive, sort, process and distribute all incoming packages/pallets
Process desktop shipping labels and validate documentation for outbound shipments
Utilize scanners to scan and record all incoming and outgoing packages (internal and external).
Prepare courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner
Report defective materials or questionable conditions to the department supervisor.
Communication and Relationship Coordination
Provide general overall facility management services including continuous monitoring of office/facility and inspections of the facility
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Compliance
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
Maintain the work area in a clean and orderly condition and follow prescribed safety regulations
Other Duties as assigned
Required Skills:
Superior customer service skills and orientation to customer service
Ability to maintain professionalism at all times under stressful situations
Ability to multitask and work without daily direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Excellent communication skills, both written and verbal. Must be able to present information in a clear and concise manner
A high degree of accuracy is required for handling sensitive equipment and proper routing of shipments
Ability to work in fast paced environment while managing multiple work streams and priorities
Ability to frequently walk up and down stairs for inspections and emergency procedure practice or implementation
Ability to detect emergency alarms - auditory and/or visual
Ability to lift 30 lbs. repeatedly
Lifting, bending, twisting and operating a manual pallet jack
Education & Experience:
High school diploma or equivalent
2+ years' experience with Facility or Property Administration
Training provided depending on specific role
Computer skills and experience with Microsoft products such as Excel, Word, Outlook, etc.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Shift: 1st; Monday-Friday
Pay: $21.00-$30.50/Hr.
Provide general overall FM services with mail, shipping & receiving duties of a facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, manage bid requests and service/construction contractors, processing work orders and basic mail/shipping/receiving functions. This role provides a wide variety of support services to the client office and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.
Administrative Function
Assist Facility Management Team with tactical planning for the team's goals and objectives
Provide facility specific assistance to the management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate meetings & special events in support of client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Mail/Shipping/Receiving
Receive, sort, process and distribute all incoming packages/pallets
Process desktop shipping labels and validate documentation for outbound shipments
Utilize scanners to scan and record all incoming and outgoing packages (internal and external).
Prepare courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner
Report defective materials or questionable conditions to the department supervisor.
Communication and Relationship Coordination
Provide general overall facility management services including continuous monitoring of office/facility and inspections of the facility
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Compliance
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
Maintain the work area in a clean and orderly condition and follow prescribed safety regulations
Other Duties as assigned
Required Skills:
Superior customer service skills and orientation to customer service
Ability to maintain professionalism at all times under stressful situations
Ability to multitask and work without daily direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Excellent communication skills, both written and verbal. Must be able to present information in a clear and concise manner
A high degree of accuracy is required for handling sensitive equipment and proper routing of shipments
Ability to work in fast paced environment while managing multiple work streams and priorities
Ability to frequently walk up and down stairs for inspections and emergency procedure practice or implementation
Ability to detect emergency alarms - auditory and/or visual
Ability to lift 30 lbs. repeatedly
Lifting, bending, twisting and operating a manual pallet jack
Education & Experience:
High school diploma or equivalent
2+ years' experience with Facility or Property Administration
Training provided depending on specific role
Computer skills and experience with Microsoft products such as Excel, Word, Outlook, etc.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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