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Essential Duties and Responsibilities
- Reviews payroll documentation for accuracy and makes necessary adjustments.
- Determines payroll liabilities by calculating employee's federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
- Balances payroll accounts by identifying and resolving payroll discrepancies.
- Uploads direct deposit files or prints payroll checks for mailing.
- Processes off-cycle payroll checks as required to comply with state wage laws, annual discretionary bonuses, and year-end payroll adjustment.
- Processes, researches and resolves payroll questions from employees related to timecard adjustments, vacation, and PTO leave.
- Manage payroll issues related to banking, garnishments, employment verifications, workers compensation payments, retroactive pay calculations, tax questions, and other request that affect payroll operations.
- Process weekly Federal and State tax payments.
- Process all quarterly tax reporting including, but not limited to, 941, SUTA.
- Process all year-end tax reporting including W2, W3 preparation and distribution.
- Assist in other accounting department projects and duties as assigned.
Qualifications
- Strong attention to detail and organizational skills, with an obsession with accuracy, and thorough knowledge of payroll processes, deductions, and cafeteria plan benefits.
- Highly analytical mind and strong data management and technical skills with the ability to successfully deal with financial and numerical data.
- Superior communication skills, including the ability to comprehend and inform others on information relevant to payroll needs.
- Solutions-oriented mindset, including the ability to trouble-shoot and problem-solve in demanding and stressful situations.
- Perfectionist by nature with the innate ability to flawlessly execute tasks and responsibilities.
- Experience handling certified and prevailing wage payroll processes.
- Outstanding work habits and professional ethics to meet payroll deadlines and handle confidential payroll information with discretion and professionalism.
- ability to work well under stressful, high-pressure situations.
- Must be skilled in the use of Excel Spreadsheets and Word to handle the administrative needs and reporting of the department.
- Excellent customer service skills.
- Minimum of 2 years verifiable payroll experience.
- Experience with High-volume payroll, all done in-house
- Experience with Payroll Taxes
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees .
- Virginia residents may access our state specific policies .
- Residents of all other states may access our policies .
- Canadian residents may access our policies in English and in French .
- Residents of countries governed by GDPR may access our policies .
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.